A university ID is required for entry between 9:00pm and 7:00am during extended hours

Laptop Borrowing Policies

The following policies are in place for laptops borrowed from MD Anderson Library.

Your responsibilities

You are expected to:

  • Treat all library equipment responsibily so that others may use them after return
  • Return laptops and other equipment on or before the due date and due time, if applicable. If no due time is given, return the item before MD Anderson Library closes on the due date.
  • Maintain email and mailing addresses with the Libraries. Failure to recieve a due date reminder or overdue notice is not an excuse for late returns
  • Follow the Libraries Code of Conduct. Failure to do so may result in suspension of laptop privileges

Our responsibilities

  • Due date reminders and overdue notices are sent as a courtesy. Failure to recieve a reminder or notice is not an excuse for late returns
  • Your responsibilities end when the laptop is returned to the Service Desk in MD Anderson Library
  • Return receipts for returned laptops are available on request


Laptop privileges or other privileges may be suspended for irresponsible use, including but not limited to:

  • Equipment damage
  • Repeated and/or accured late fines
  • Deliberately keeping equipment that others need
  • Attemping to modify or install unauthorized software or hardware
  • Theft

Late fines and fees

The laptop borrower is responsible for paying all fines and fees.

One-week laptops

Fine description Amount

Overdue fine

$9/each day overdue

Replacement fee

This fine replaces overdue fines for laptops overdue 30+ days and lost laptops


Processing fee

Added to laptops overdue 30+ days overdue and lost laptops


Billing service fee

This fine replaces the replacement fine if a lost laptop is returned within 60 days

  • The max overdue fine is $135 (accured after 15 days)
  • Replacement fees may be canceled or refunded if the laptop is returned within 60 days of the original due date. The laptop borrower is responsible for the $270 billing service fee and $25 processing fee in that instance

Penalties for late returns

In addition to fines, laptops that are overdue by 2 days or more result in the following penalties:

Incident Penalty

First incident

Verbal warning and note added to patron record

Second incident

1 week suspension of equipment borrowing prvileges

Third incident

1 month suspension of equipment borrowing privileges

Fourth incident and beyond

Indefinite suspension of equipment borrowing privileges and referral to the Dean of Students office

Need help? Have a question?

If you need additional information, or have extenuating circumstances regarding your borrowed laptop, please contact:

MD Anderson Library Service Desk

Please ask for the manager to talk about your situation.